Event Promotion Request Form

Please fill out all required information for your event. If a section doesn’t apply, simply enter ‘N/A’. Thank you for your support and cooperation!

Your Email

Desired Due Date

To ensure adequate promotion for your event, we recommend a due date for promotional materials at least 14 days prior to the event date. The Comms team will work to meet this timeline and provide updates as needed. Please let us know if you have any questions.

YYYY

Event Title

Please confirm the final name of the workshop to be used on promotional materials and other communications.

Event Summary

Guiding questions: What will participants be doing? What are the goals of the activity? What will participants get out of this experience? Why is it important? Are there any special guests or organizations joining?

Date

YYYY

Event Start Time

Hour

Minute

Second

Event End Time

Hour

Minute

Second

Location

Please provide the name of the location. If the location is not in our directory, please provide an address.

Event Type

Mobilize

Is a Mobilize registration page needed?

Event Lead(s)

Please list all staff who are helping to coordinate the event. If applicable, staff will be added as co-hosts on Mobilize.

RSVP capacity

Please account for potential no-shows, as typically only about half of those who RSVP attend events.

Parking Instructions

Please provide parking instructions for attendees.

Bathroom Availability

Are bathrooms available for attendees at this event location?

Yes

Other

Additional Messaging for Attendees

Include details on what to bring, appropriate attire, and any important information attendees need to know after signing up. This will be included in an automatic email to all attendees when they register for the event.

Social Media Promotion

Would you like this event shared on our social media channels?

Event Promotion Request Form

Hooray! You successfully completed the Event Promotion form! Thank you for taking the time to fill out this form. Ana will review your submission and will reach out with questions or updates.